Thousands of Transactions. Thin Margins. No Room for Bad Numbers.
Accounting for fuel retailers, convenience stores, car washes and multi-site operators.
The problem
Thousands of low-margin transactions and no reliable view of daily contribution.
Fuel margin is cents. Convenience store margin pays the bills. If your books can't separate them daily, you're managing blind. We build reporting that reconciles to the pump, the till and the bank.
What we cover
- • Fuel commissions and rack pricing
- • Convenience store revenue and margin
- • Lottery and third-party commissions
- • Inventory and shrinkage reporting
- • Merchant and card processing fees
- • Payroll for shift staff
- • Franchise and banner fees
- • HST reporting across product types
- • Cost of goods sold by category
- • Equipment, pumps and tank capital costs
- • Car wash revenue
- • Multi-location consolidated reporting
- • Daily cash management controls
- • Corporate tax and instalments
Problems we solve
Where the money is usually leaking
Daily sheets never tie to the bank
We build a daily reconciliation process across fuel, c-store, lottery, card settlement and cash so variances surface in days, not quarters.
Shrinkage is invisible
Category-level COGS and inventory reporting shows where product is disappearing and what it costs you per month.
You run more than one site
Per-site P&Ls plus a consolidated view, with intercompany and owner draws handled cleanly.
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FAQ
Gas Stations: your questions
How much will this cost?
Monthly accounting starts from $299/month and is priced on transaction volume, payroll, entities and complexity. Use the instant pricing calculator for an indicative range, then we confirm an exact fixed price after a short review.
Can you work with my POS and fuel management system?
Yes. We map daily exports into your accounting file so reporting is automated rather than retyped.
How do you handle lottery and third-party commissions?
They are recorded as commission revenue with their own margin line, separate from fuel and merchandise, so contribution is accurate.
Can you take over from my current accountant?
Yes. We handle the transition, request prior-year files and CRA access, review what was filed, and flag anything that needs to be corrected before we take over your filings.
Do you provide audits?
No. The Accounting Doc does not provide audit or assurance engagements. We focus on accounting, bookkeeping, tax, compliance, business registration, reporting and advisory services within the scope of our professional services.
Related reading
- Retail accounting
- Franchise accounting
- Monthly accounting pricing
- Start a business in Canada
- All industries
The Accounting Doc does not provide audit or assurance engagements.
Get My Gas Station Accounting Plan
Tell us about the business. We'll come back with a fixed price and a first step.