Gas stations
Thousands of transactions. Thin margins.No room for bad numbers.
Accounting for fuel retailers, convenience stores, car washes and multi-site operators.
- Monthly plans
- From CAD 299 per month
- Led by
- Salman Feroz, CPA, CMA
- Software
- QuickBooks Online and Xero
- Reply time
- Under one working day
The problem
Thousands of low-margin transactions and no reliable view of daily contribution.
Fuel margin is cents. Convenience store margin pays the bills. If your books cannot separate them daily, you are managing blind. We build reporting that reconciles to the pump, the till and the bank.
Daily reconciliation, fuel versus c-store margin reporting and multi-site consolidation. The bookkeeping, tax and payroll run together on one fixed monthly price.
What we cover
14 things we handle for gas stations
- 01Fuel commissions and rack pricingCovered
- 02Convenience store revenue and marginCovered
- 03Lottery and third-party commissionsCovered
- 04Inventory and shrinkage reportingCovered
- 05Merchant and card processing feesCovered
- 06Payroll for shift staffCovered
- 07Franchise and banner feesCovered
- 08HST reporting across product typesCovered
- 09Cost of goods sold by categoryCovered
- 10Equipment, pumps and tank capital costsCovered
- 11Car wash revenueCovered
- 12Multi-location consolidated reportingCovered
- 13Daily cash management controlsCovered
- 14Corporate tax and instalmentsCovered
Problems we solve
Where the money is usually leaking
Daily sheets never tie to the bank
We build a daily reconciliation process across fuel, c-store, lottery, card settlement and cash so variances surface in days, not quarters.
Shrinkage is invisible
Category-level COGS and inventory reporting shows where product is disappearing and what it costs you per month.
You run more than one site
Per-site P&Ls plus a consolidated view, with intercompany and owner draws handled cleanly.
Gas stations: your questions
How much will this cost?
Monthly accounting starts from CAD 299 per month and is priced on transaction volume, payroll, entities and complexity. Tell us about the business and we confirm an exact fixed price in writing after a short review.
Can you work with my POS and fuel management system?
Yes. We map daily exports into your accounting file so reporting is automated rather than retyped.
How do you handle lottery and third-party commissions?
They are recorded as commission revenue with their own margin line, separate from fuel and merchandise, so contribution is accurate.
Can you take over from my current accountant?
Yes. We handle the transition, request prior-year files and CRA access, review what was filed, and flag anything that needs to be corrected before we take over your filings.
Do you provide audits?
No. The Accounting Doc does not provide audit or assurance engagements. We focus on accounting, bookkeeping, tax, compliance, business registration, reporting and advisory services within the scope of our professional services.
The Accounting Doc does not provide audit or assurance engagements.
Get my gas station accounting quote
Tell us about the business. We come back with a fixed price and a first step within one working day.
We never ask for confidential documents on this form. Secure upload happens after onboarding.
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